Privacy Policy

Effective Date: 2/26/2026

1. Introduction

DT Pediatrics (“we,” “our,” or “us”) is committed to protecting the privacy and security of your personal information and Protected Health Information (PHI).

This Privacy Policy explains how we collect, use, disclose, and safeguard your information in accordance with:

The Health Insurance Portability and Accountability Act of 1996 (HIPAA)
The HIPAA Privacy Rule
The HIPAA Security Rule
Applicable state privacy laws

2. Protected Health Information (PHI)

Under HIPAA, Protected Health Information (PHI) includes any individually identifiable health information relating to:

A patient’s past, present, or future physical or mental health condition
Provision of healthcare services
Payment for healthcare services

DT Pediatrics safeguards PHI using administrative, technical, and physical protections.

3. Information We Collect

We may collect the following information:

A. Personal Information

Parent/guardian name
Child’s name and date of birth
Address
Phone number
Email address
Insurance information

B. Health Information

Medical history
Treatment notes
Prescriptions
Visit summaries
Uploaded documents or images

C. Technical Information

IP address
Device type
Browser information
Website usage data (via cookies)

4. How We Use Your Information

We may use PHI and personal information to:

Provide pediatric telehealth services
Schedule and conduct appointments
Communicate regarding care
Process billing and insurance claims
Improve our services
Comply with legal and regulatory requirements

We will not use or disclose PHI for marketing purposes without your written authorization.

5. HIPAA-Compliant Safeguards

DT Pediatrics implements safeguards including:

Encrypted telehealth platforms
Secure electronic health records (EHR)
Access controls and authentication
Secure data transmission protocols (SSL)
Workforce training on HIPAA compliance
Business Associate Agreements (BAAs) with third-party vendors

6. Disclosure of Information

We may disclose PHI:

For treatment, payment, and healthcare operations (TPO)
To health insurers for billing
To other healthcare providers involved in care
As required by law (public health reporting, court orders, etc.)
To prevent serious threats to health or safety

We require third-party service providers to comply with HIPAA standards when applicable.

7. Patient Rights Under HIPAA

You have the right to:

Access and obtain a copy of medical records
Request corrections to your records
Request restrictions on certain disclosures
Receive an accounting of disclosures
Request confidential communications
File a complaint if you believe your privacy rights were violated

To exercise these rights, contact us at the information below.

You may also file a complaint with the U.S. Department of Health and Human Services (HHS) Office for Civil Rights.

8. Data Security

While we use commercially reasonable safeguards to protect your information, no system is 100% secure. In the event of a data breach involving unsecured PHI, we will provide notice in accordance with HIPAA’s Breach Notification Rule.

9. Telehealth Privacy

Telehealth visits are conducted using secure, encrypted platforms. Patients are encouraged to:

Participate in visits from a private location
Use secure internet connections
Protect their device access credentials

DT Pediatrics is not responsible for privacy breaches resulting from patient-side security failures.

10. Cookies and Website Analytics

Our website may use cookies and analytics tools to improve user experience. These tools do not access your medical records.

You may adjust browser settings to decline cookies.

11. Retention of Records

We retain medical records in accordance with federal and state law requirements for healthcare providers.

12. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Updated versions will be posted on our website with a revised effective date.

13. Contact Information

DT Pediatrics
info@dtpediatrics.com